Miami Attorney Recruiting & Legal Headhunter Firm

Privacy Policy Summary

Miami Attorney Recruiting & Legal Headhunter Firm understands that privacy is a vital concern. As the premier legal recruiting and attorney headhunting firm in Miami and Florida, we take the responsibility of protecting our clients’ and candidates’ personal information seriously while providing the highest level of service and professionalism to all attorneys, legal professionals, law practices, law firms, and corporate legal departments. This Privacy Policy outlines the collection, use, disclosure, and protection of your information when you visit our site (https://attorneyheadhuntersmiami.com/), request recruitment services, or communicate with our staff members. We uphold professional ethics and comply with the requirements of data privacy laws. We take seriously the unique privacy expectations of professionals and respond to these expectations by being open, accountable, and trustful in all client and candidate relationships.

Data We Obtain

For us to deliver our legal recruiting and staffing services to you, we may collect different types of information online and offline. Depending on your actions with us, the information we may collect can include the following:

  • Personal Data: Including your name; contact details (address, email address, phone number); your current and previous employment history; education; professional qualifications; CV or résumé; bar admissions; references; and any other information you submit to us in the course of an employment/career search or client inquiry.
  • Employment Preferences: Your desired job title, practice areas/areas of specialization, location preferences (i.e., Miami, Miami Beach, Coral Gables, Fort Lauderdale, Tampa, Orlando), salary requirements, career objectives, etc.
  • Client Information: Name of organization (client); contact details (address, email address, phone number); hiring needs, job description – descriptions, company policies and procedures; and feedback.
  • Website Usage Information: Information regarding your device; browser type; IP address; web page requests; web page views and impressions; the time spent on a page; website use sequencing; normal site traffic information; and referring or exit web pages.
  • Communication Data: Emails; telephone call records; consultation notes; and messages submitted through our inquiry form (or email) ([email protected]).
  • Workshop and Coaching Information: Attendance, feedback and progress notes for workshops, trainings, seminars and coaching sessions.

We only collect information that we need to provide you with our services or respond to your inquiries. You do not have to provide certain information to us. However, in those events you may be unable to utilize all features offered by us.

How We Utilize Your Data

Using Your Information

Miami Attorney Recruiting & Legal Headhunter Firm uses the information we collect from you to help you manage your job search, and to match you up with appropriate attorney, associate, partner, or general counsel opportunities throughout Miami and Florida.

We also use your information to help law firms and corporate legal departments locate, evaluate, and hire the best legal talent on the market.

In addition, Miami Attorney Recruiting & Legal Headhunter Firm may use your information to provide one-on-one career consulting and coaching, and personalized professional development that pinpoints your specific career goals and qualifications.

Furthermore, Miami Attorney Recruiting & Legal Headhunter Firm may send you appropriate attorney job alerts, industry news, event invitations, and career information based on your stated preferences.

We use your information to contact you regarding possible interviews, placements, opportunities, or feedback from other employers or sources as they relate to your candidacy.

Miami Attorney Recruiting & Legal Headhunter Firm may use your information for general market research, hiring trend analysis, service improvements, and legal professional/employer education.

Additionally, we record placement statistics, employer engagement histories, satisfaction surveys, evaluations and reviews, and similar data to verify placement quality and compliance.

Lastly, we may use your information to respond to phone calls or messages you directed to us via the website contact form.

Legal Justifications for Processing Data

We have and will continue to process your personal information on a number of lawful bases under relevant data privacy legislation. One of these bases is consent, which means we rely on your permission regarding the information you provide to us voluntarily through our website, contact form, or email.

Another basis is contractual necessity. If you decide to appoint us to assist with your job search or recruitment needs, we will process your information as necessary to fulfill our contract with you or to take steps at your request before entering into a contract.

We also process your information based on legitimate interests. This allows us to pursue our legitimate business interests and conduct our activities in relation to you, such as matching candidates with roles, improving the quality of our services, and reducing fraud. We ensure that these interests do not override your own interests or fundamental rights and freedoms.

Lastly, we may process your information for legal compliance reasons.

How Your Data is Disclosed

We respect the privacy of your information. We share information solely in the following situations:

  • To Law Firms and Employers: We disclose the candidate profile, résumé, recommended background information and any other relevant information to potential employers (including legal search firms) or their clients after we have secured your express permission for each disclosure to a specific prospective employer.
  • To Candidates: Where you are a client seeking to recruit attorneys, we will share, as appropriate, your organization’s job description and other relevant information with attorney candidates whom we believe to be suitable for the position.
  • Service Providers: We provide access to information held about you to trusted third-party service providers or suppliers (such as our background check provider or other credential verification service providers, technology support service providers, data storage vendors) who provide support services to us. Such third-party service providers or suppliers must protect this information and process it only as we have instructed them. We take steps to ensure that such third parties treat your information securely and in line with this Privacy Policy.
  • Legal Requirements: We may also disclose your information in compliance with applicable law, regulation or legal request or when necessary to respond to legal process.
  • Business Transfers: In the unlikely event we undergo a merger, acquisition, asset sale or, if we go out of business or file for bankruptcy, information will be transferred as part of that transaction as permitted by law and/or we will require that the transferee agree to treat your information in a manner consistent with this Privacy Policy.

We do not sell, rent, trade or otherwise transfer your personal information to third parties for their marketing purposes.

International Disclosures

While our core business operations and email storage are in the United States (Miami, Miami-Dade County, other Florida bar jurisdictions), we may match candidates or clients with select national or limited international opportunities. When personal information is transferred outside of the home jurisdiction, we take appropriate precautions to protect your information in line with this Privacy Policy and applicable data protection laws.

Data and Information Security and Storage

We take commercially reasonable steps to help protect your personal information from unauthorized access, use, alteration and disclosure. These steps include server and communications security, restricted access, security audits and staff training on data privacy best practices.

We retain personal information about you for as long as necessary to fulfill the purpose for which we collected it, including for the purposes of satisfying any legal, accounting or reporting requirements, subject to requirements to maintain a record of placements and professional engagements. Résumés, mailing addresses, phone numbers and career data are periodically reviewed and purged or anonymized when no longer required or at your request, consistent with applicable laws requiring retention of such information.

Although we make reasonable efforts to protect your information, please be aware that no method of transmission over the Internet or electronic storage is 100% secure. We urge you to take common sense precautions when submitting sensitive personal information via the Internet and advise us at [email protected] or (904) 823-3897 if you suspect any compromised information.

Your Privacy Rights

Depending on which jurisdiction you live in and the specific applicable law, you may have certain rights in relation to your Personal Information, including:

  • The right to request access to and to receive information about the personal data we hold about you
  • The right to request correction or update of inaccurate or incomplete records
  • The right to request the deletion or the limitation of our use of your personal data, subject to legal or contractual limitations
  • The right to object to certain information designations and related activities (e.g., direct marketing)
  • The right to withdraw consent at any time, when our use of your personal data is based on consent
  • The right to data portability, requesting a copy of your personal data that you provided to us in a structured, commonly used and machine-readable format and the ability to request that we re-use this information across different services

If you would like to address any of these rights, please contact us at [email protected] or (904) 823-3897. We take all requests seriously and will respond in compliance with applicable laws.

Cookies and Other Online Activities

Our website employs cookies and other analytical metrics and activity trackers to improve your experience, analyze web traffic, track web activity and monitor user engagement. Cookies are text files that are placed on your computer, tablet or mobile device by our server which tracks your preferences, personalizations, and delivers relevant job postings or resources.

You can adjust your browser’s cookie settings to accept, reject or delete cookies at any time, however, please note that disabling cookies will reduce the functionality of some website features or may limit website access to certain materials.

We do not use cookies for behavioral advertising and we do not store any sensitive personal identifying information without your express permission.

Data from cookies or activity trackers is aggregated and anonymized whenever practicable.

For more details, please see our Cookie Policy.

Protection of Children’s Data

Miami Attorney Recruiting & Legal Headhunter Firm does not intentionally solicit personal information from or about children under the age of 18. The services and the website are designed and intended for use only by adult attorneys, legal professionals, law firms and companies. If we learn that we have received information from a person under the age of 18, we will delete that information from our files. If you know of or suspect that we have collected personal information from a child under the age of 18, please immediately report this to [email protected].

Links to Third-Parties and Resources

Our site may include links to third-party websites, job boards for legal professionals, or other professional resources. Any such linked sites are separate and distinct, and not subject to our Privacy Policy. You should review any third party’s privacy practices before supplying any information. Miami Attorney Recruiting & Legal Headhunter Firm is not responsible for the content of any external website, or the security and privacy practices therein.

Our Approach to Candidate and Client Confidentiality

Confidentiality is part of our recruitment ethos. We understand the sensitive nature of legal career decisions and hiring decisions. As such, we:

  • never share your identity, résumé, and career targets with any employer or third party without your express, case by case consent
  • use private, secure, encrypted methods to transmit sensitive documents and information
  • limit access to candidate and client files and data to recruiters and staff whose job function demands it for placement or service delivery purposes
  • engage in periodic privacy training with our team to reinforce good practices and ethical standards

Working internationally with candidates in discreet and confidential ways is part and parcel of our brand. Your privacy comes first in every interaction.

Amendments to this Privacy Policy

We may update our Privacy Policy from time to time in response to changes in our services, technologies, or legal and regulatory requirements. We will notify you of any material changes by providing a prominent notice on our website and by changing the effective date at the top of the Privacy Policy. You should review this webpage periodically for the latest information about our privacy practices.

Your use of our website or services means that you accept the revised Privacy Policy. Any failure to object to any changes to the Privacy Policy will be deemed acceptance of such change. If you do not agree with any changes, you have the rights set forth in this Privacy Policy or you should stop using our services.

Contact Us

If you have any privacy-related inquiries or concerns, or if you wish to make any privacy-related requests pertaining to this Privacy Policy or our privacy practices, please contact us:

Miami Attorney Recruiting & Legal Headhunter Firm
Head office 1234 E 10th St, Jacksonville FL 32206, United States
Email: [email protected]
Telephone: (904) 823-3897
Website: https://attorneyheadhuntersmiami.com/

We’re here 24/7 to answer your questions about our privacy practices or privacy concerns and to make sure that protected information is treated responsibly. For more information, visit our Contact Us page.

Privacy Rights of Californian and other State Residents

  • If you are a California resident, under the California Consumer Privacy Act (CCPA) and other applicable state laws, you have the right to know:
    • what categories of personal information we collect, use, disclose or sell (we do not sell personal data)
    • the specific pieces of personal information we have collected about you
    • ask that we delete your personal information, subject to certain exceptions
    • opt-out of sale of personal information (not applicable – we do not sell data)

To exercise these California privacy rights, please contact us directly at [email protected] or (904) 823-3897. We will verify your identity before processing your request and will provide a response within a timeframe specified in law.

Data Breach Disclosure Policy

If a data breach occurs and involves data that may affect personal information about you, we will initiate an immediate response that will include containment of the data breach, an investigation to understand its scope and impact, and notifying affected individuals and governing authorities as applicable. We will use best efforts at all times to communicate updates, guidance and assistance in a timely manner to reduce the potential adverse risks associated with any privacy compromise.

Your Rights and Choices

You Call the Shots When You Deal with Miami Attorney Recruiting & Legal Headhunter Firm. You Can:

  • Opt-out of our marketing emails, career alerts, and newsletters at any time by following the unsubscribe instructions that are included in each email or by contacting us directly.
  • Update your contact information (or your employment preferences) at any time by e-mailing [email protected].
  • Request to be removed from our candidate database or client list at any time by contacting our staff.

We will quickly comply with your wishes and make sure that your preferences are carried over to all of the services that we provide.

Ethical Data Handling Practices

As a legal recruiting company based in Miami, we take our business practices seriously. Our practices regarding the collection, use, storage and retention of all personal information are clearly defined. We have trained our employees on applicable privacy laws including, but not limited to, the General Data Protection Regulation, or GDPR, as well as certain rules under the California Consumer Privacy Act (“CCPA”) and related state and federal statutes. Our data management practices are audited regularly to maintain compliance and confidence. Should you have any recommendations for us so that we may strengthen our privacy practices further, we would appreciate your candid input.

Lodging Concerns or Complaints

If you think that your privacy rights have been infringed and you are not satisfied with our response, you can contact us by email at [email protected] or by phone at (904) 823-3897 and state your concern. We will investigate your concern and respond in a timely manner. If you are not satisfied, additional information may be available to you to escalate the complaint to a data protection authority within your European Union jurisdiction.

Policy Enforcement Date – and Acceptance

This Privacy Policy (“Policy”) became effective as of June 1, 2024. By accessing our website, providing information to us in any manner or by use of our services you acknowledge that you have read, understand and agree to the terms and conditions detailed herein. If you disagree with any part of this Policy you must cease use of our services and contact us to register your concerns.